Posts in Council News
Pay Scale SCP 29 – 32, commencing £15,580 per annum
Part-time – 18 hours per week
RESPONSIBLE TO Town Clerk
RESPONSIBLE FOR Finance Officer (p/t)
The Responsible Financial Officer is responsible for the financial management of the Town Council and is fundamental in ensuring the Town Council’s sound financial operation and compliance with the Local Audit and Accountability Act 2014 and the Transparency Act 2015, together with the Town Council’s own Financial Regulations.
ROLE PURPOSE AND DIMENSIONS
This challenging role requires a qualified and experienced accountant, who is motivated, extremely organised and committed to supporting the effective and efficient financial operation of Thatcham Town Council, as a key member of the Senior Management Team.
The Responsible Financial Officer will manage all aspects of the Town Council’s financial administration in accordance with current legislation and the Town Council’s Financial Regulations; including, but not limited to:
- budget setting, monitoring and
- month-end and year-end
- VAT returns
- bank reconciliations
- internal and external audit
- authorising expenditure
- asset register
- purchase ledger, sales ledger
To achieve this, the Responsible Financial Officer is supported by the Finance Officer.
As part of the Senior Management Team, the Responsible Financial Officer is also expected to support the overall effective and efficient management of the Town Council, as required.
The role requires regular evening work;
therefore, a flexible approach is essential.
The Town Council
is also sole managing trustee
of the Turnfields Recreation Ground Charity and the Responsible Financial Officer
administers this small function.
- Financial Management
To efficiently manage and monitor the Town Council’s finances and to
advise the Council on a financial strategy that will meet its financial and
To maintain arrangements for effective financial management and the
preparation of accounting statements, and to ensure that all the accounts
conform to the requirements of the Audit and Accounts Regulations
- Develop and maintain systems of
internal financial control
- Prepare budgets of income and
expenditure for consideration by the Council
- Apply budgetary control of all
the Town Council’s income and expenditure
- Deal with matters arising from
invoicing of users and payment of suppliers, in liaison with relevant
- Regular review of aged debts
and action where required to deal with late payment and nonpayment
To maintain the purchase ledger and payments system, the sales
ledger, cashbooks, undertake bank reconciliations and calculate and complete
quarterly VAT returns in compliance with deadlines
- Oversee the purchase ordering
and purchase ledger functions
- Maintain a petty cash imprest
- Reconciliation of all cash
movements on a regular basis including monthly bank reconciliations
To prepare budget reports to Council and its Committees and prepare
the annual budget estimates/forecasts and recommendation of the precept for
consideration by the Finance & General Purposes Committee, and thereafter
the Council, having consulted all Committees and included their recommendations.
To prepare the year end accounts, annual report and supporting
statements for audit and complete the Annual Return for the Town Council’s
To make appropriate banking arrangements
- Oversee the receiving and
recording of payments made to the Council and ensure that all income is
prepared and submitted for banking on a regular basis (at least once per month)
- Manage the Town Council’s bank
accounts to meet cash flow requirements and to advise the Investment Working
Party and Finance and General Purposes Committee in relation to the investment
of Town Council funds
- Ensure the Town Council’s
finances are invested to the best reasonable advantage and security, in liaison
with the Investment Working Party and Finance and General Purposes Committee
- Ensure the proper care and
security of all cash and the moneys of the Town Council in collection and
To process Councillors’ allowances, twice a year.
To oversee the Town Council’s payroll service, provided by an
external service provider.
To assist in maintaining a good Governance structure for the Council
- Ensure the Councils policies
and procedures are carried out in relation to the financial administration of
- Annual review of Financial
Regulations for relevance and compliance (in particular, any updates and
amendments required/necessitated by changes to statute and government
regulations) for adoption by Council
and maintain Financial Risk
Management documentation, for approval by Council
at least annually
- Prepare the Annual Governance
To work with colleagues in matters relating to financial, tender,
budget, contract and other relevant work
- Work with Senior Managers to
ensure quotes and tenders for works, goods, contracts and services all comply
with the Council’s Standing Orders and Financial Regulations
- Ensure the Town Council’s
obligations to insure are properly met (the proper care, security and adequate
insurance of all the Council’s assets)
- Maintain the fixed asset
register – carry out checks of stock on a regular basis
- Ensure inventories are
regularly updated, in liaison with relevant colleagues
To ensure the Town Council complies with all relevant statues,
regulations and proper practice including the publication of such data as may
- Collate financial information
for publication – Meet publication requirements of Transparency Code 2015
- Data Transparency
To ensure all
Officers of the Town Council comply with the Council’s Financial Regulations.
To record all Section
106 and Community Infrastructure Levy receipts and expenditure during
the year, liaising with
Senior Managers to ensure funds are expended within deadlines.
To administer the Town Council’s Community Grant Scheme.
To prepare an information leaflet for Council Tax payers, detailing how the precept is to be spent.
In the absence of
the Town Clerk, to check and authorise payments from the Clerk’s account.
other Officers and Managers of the Town Council
- in seeking sponsorship and
grant funding to support the services of the Town Council
- to carry
out financial risk assessments on projects and activities of the Council
ensure the Town Council achieves value for money in all its activities
- to ensure that
contracts due for renewal are properly advertised in accordance with
current legislation and
ensure correct procurement procedures are followed for all tenders and
regularly with the Town Clerk and other Senior Managers to ensure good
communication is maintained.
2. Committee Management and Administration
Attend meetings of the Finance and General Purposes Committee and associated Working Parties (currently 1 active Working Party); prepare agendas and reports prior to meetings, produce Minutes and take up matters arising from the meetings.
lawful instructions of the Town Council are carried out.
financial activities of the Town Council meet all statutory regulations etc.
Ensure all decisions taken by the Finance and General Purposes Committee, and associated Working Parties, are legal.
Responsible for the line management of the Finance Officer.
Support and assist
the Town Clerk to:
- Review and make recommendations for amendment of Council policies and procedures
- Monitor implementation of adopted policies and procedures
6. Turnfields Recreation Ground Charity
Clerk to Trustees of Turnfields Charity
, preparing annual accounts of the
Turnfields Recreation Ground Charity and,
once approved, submit
to the Charity
As part of the team, assist with Town Council Civic and Community
training courses as required, to ensure you stay abreast of changes in
procedures, and to support personal development.
other duties that may be required from time to time, appropriate to the grade
and designation of the post.
KEY CONTACTS Thatcham Town Council Officers and Elected Members, Grant applicants, Grant funders and Sponsors
Pay Scale SCP 29 – 32, commencing £15,580 per annumPart-time – 18 hours per week RESPONSIBLE TO Town Clerk RESPONSIBLE FOR Finance Officer (p/t) INTRODUCTIONThe Responsible Financial Officer is responsible for the financial management of the Town Council and is fundamental in ensuring the Town Council’s sound financial operation and compliance with the Local Audit and Accountability … more
Cllr Mike Cole, Town Mayor of Thatcham sends out a lot of Christmas cards each year, including one to Her Majesty the Queen! This year he challenges the community to enter his Design the Mayor’s Christmas Card Competition and design the cards that he will send out. There are two categories: Under 16s and ages … more
For the election of a Town Councillor – Thatcham (Central) Ward Please click below for Notice
Please click below for further information:
Click on items below for more information
Crookham Hill, Thatcham will be closed at the level crossing overnight on Monday 21st Oct 2019 while Network Rail repair potholes and repaint road markings. The closure will be in place from approx. 11pm on Mon 21st until approx. 6am on Tues 22nd Oct 2019. During the closure all through traffic will be diverted via … more
Project volunteers at The Nature Discovery Centre, Thatcham Call Emily Williams on 01635 874381 or email firstname.lastname@example.org
Please note Park Lane in Thatcham is currently closed because of a sewer pipe collapse. It is believed the closure will be place from today (27th Sept) and will remain so until the 25th October 2019. The location is between the junction of Parkside Road and the Heath Lane/Floral Way roundabout. An alternative route (this … more
If you have spare time and have thought about volunteering in Thatcham but not sure who for, then you can be matched up quickly by contacting our volunteer partners, The Volunteer Centre West Berkshire. Just visit their site www.volunteerwestberks.org.uk where you can fill in a simple form where you list your interests, skills and passions … more
The full programme for Thatcham Festival can now be found over on it’s dedicated page:
Are you aged 16 – 25? Looking for a Career in the Retail Industry? Click below for more information.
Station Road in Thatcham will be closed at the level crossing overnight on Thursday 12th September while Network Rail carry out maintenance and testing works. The closure is expected to be in place from approx. 22:00hrs on Thurs 12th until approx. 05:00hrs on Fri 13th Sept 2019. During the closure all traffic will be diverted … more