Thatcham Town Council

01635 863592

  • Thatcham Town Council, Brownsfield Road, Thatcham RG18 3HF
  • Office hours: 8.30am - 5.00pm Mon - Thu / 8.30am - 4.30pm Fri

Thatcham Town Council > The Council > Council Committees

Council Committees

The decision making process of the Council is informed by various committees reporting back to Full Council. In turn, each committee may form sub-committees and working parties to look into prescribed areas and research options to inform its parent committee and ultimately Full Council.

Councillors are assigned to committees at the Annual Meeting of the Town Council which is held in May.

Members of the public are welcome to attend the majority of Council meetings; the agendas for these meetings are available from the meetings page (usually from the week prior to a meeting) or on request at the Council Offices.  Meetings normally start at 6.30pm in the Council Chamber, Council Offices, Brownsfield Road.

Full Council meetings

A Full Council meeting is held every other month, normally on the last Monday of that month. For the agendas and minutes from past meetings visit Full Council.

 

Finance & General Purposes Committee

Quorum:  The quorum shall be 4 Full Members

Terms of Reference:

  • To exercise the functions of the Council in respect of finance (except as provided in section 101 (6) LGA 1972 (Functions in respect to levying, or issuing a precept, must be agreed by Full Council)
  • To undertake overall management of Thatcham Town Council’s finances, banking operations and investments.
  • To monitor the ongoing budget to actual income and expenditure.
  • To consider the draft estimates for the forthcoming financial year reporting and recommending to Council accordingly.
  • To monitor the annual budget and review as deemed necessary.
  • To review on a quarterly basis where the general reserves should be invested to attract the best possible interest rates, providing that no more that £100,000 be invested with one financial institution and that money is invested within a Fitch rating A institution or with Newbury Building Society.
  • To exercise the functions of the Council in considering and assessing applications for financial grant aid and allocating awards as is deemed appropriate within the total predetermined budget for that purpose.
  • To prepare and monitor three year forecast budgets.
  • To consider, agree and monitor Service Level Agreements with external organisations.
  • To review Thatcham Town Council’s insurance arrangements.
  • To exercise the functions of the Council in respect of the Council Offices, the acquisition of land or buildings for the purpose over which the Committee has jurisdiction by virtue of these terms of reference, and matters not within the scope of another committee.
  • To engage with West Berkshire Council to ensure s106 Developers’ Contributions and Community Infrastructure Levy funds for Thatcham are allocated to meet the needs of the town.
  • To consider and respond to consultation documents when the appropriate scheduled Committee is not within the given timeframe to meet the deadline

Appointments 2018/19: Councillors Dan Carter, Mike Cole, Jason Collis (C), Jan Cover, Ellen Crumly, Richard Crumly (VC), Rob Denton-Powell, Julie Goode, Nathan Gregory and David Lister.

For the agendas and minutes from past meetings visit F&GP.

 

Recreation & Amenities Committee

Quorum:  The quorum shall be 4 Full Members

Terms of Reference:

  • To exercise all functions of the Council in respect of open spaces, recreation grounds, play areas, village greens, shelters, allotments, public rights of way, burial ground and the parish churchyard, public conveniences, footway lighting, street furniture, environmental services, town market and public property in the ownership or control of the Council.
  • To oversee the management of properties owned by Thatcham Town Council and leased or licenced to external organisations.
  • To purchase/lease and maintain such vehicles and equipment as may be required to carry out the Council’s duties in connection with the facilities under the control of the Committee.
  • To monitor all matters relating to leases and bye-laws in connection with the facilities under the control of the Committee.
  • To have joint management functions in respect of Henwick Worthy Sports Ground and joint advisory functions in respect of Kennet Leisure Centre.
  • To consider matters relating to the acquisition of land or buildings for recreational, burial or related purposes and make recommendations to Full Council.
  • To engage with West Berkshire Council to ensure s106 Developers’ Contributions and Community Infrastructure Levy funds for Thatcham are allocated to meet the needs of the town.
  • To consider matters relating to environmental protection and enhancement.
  • To work with town centre businesses and other agencies to enhance and promote Thatcham town centre.
  • To consider and respond to consultation documents when the appropriate scheduled Committee is not within the given timeframe to meet the deadline.

Appointments 2018/19: Councillors Steve Ardagh-Walter (C), Dominic Boeck, Jeff Brooks, Dan Carter, John Chelliah, Jason Collis, Rob Denton-Powell, (VC), Lee Dillon, Sheila Ellison, Julie Goode and Anne Johnson.

For the agendas and minutes from past meetings visit R&A .

 

Planning & Highways Committee

Quorum:  The quorum shall be 4 Full Members

Terms of Reference:

  • To exercise the functions of the Council in respect of planning matters, referring any particular issues to Council or another Committee for comments and recommendations as the Planning and Highways Committee deems appropriate.
  • To consider all planning related applications, orders and notices within the Parish and to make representations to the appropriate authority.
  • Encourage potential developers of major sites ( i.e. more than 10 units) to proactively engage with Thatcham Town Council at the earliest opportunity to ensure that any schemes put forward to the Local Planning Authority are appropriate for Thatcham.
  • To identify and make representations to the relevant authorities in respect of enforcement action or any matters considered to be breaches of planning regulations.
  • To engage with West Berkshire Council to ensure s106 Developers’ Contributions and Community Infrastructure Levy funds for Thatcham are allocated to meet the needs of the town.
  • To develop and monitor Supplementary Planning Guidance documents for adoption by West Berkshire District Council as material considerations.
  • To actively promote and engage the local community in local Planning matters.
  • To respond to, and take part in, any discussion with regard to Planning Policy documents, Local Plans, the Core Strategy, the Local Development Framework, and other such documents from West Berkshire District Council.
  • To consider all Traffic Management/Road Safety issues in Thatcham referring any particular matters to Council or another Committee for comments and recommendations as the Planning and Highways Committee A as deemed appropriate.
  • To consider requests for grit bins and agree expenditure within a predetermined budget agreed by the Council.
  • To consider and respond to consultation documents when the appropriate scheduled Committee is not within the given timeframe to meet the deadline.

Appointments 2018/19: Councillors Steve Ardagh-Walter, Dan Carter (C), John Chelliah, Mike Cole, Jan Cover, Richard Crumly (VC), Rob Denton-Powell, Sheila Ellison, Julie Goode and David Lister.

For the agendas and minutes from past meetings visit Planning & Highways.

 

Events Committee

Quorum:  The quorum shall be 3 Full Members

Terms of Reference:

  • To agree and oversee organisation and promotion of a programme of regular and one-off Civic and Community events organised by Thatcham Town Council, including, but not limited to:

Fly-A-Flag for the Commonwealth

Thatcham Family Fun Day

United Service of Remembrance

Fun On The Broadway

Thatcham Festival

Armistice Day Service and Remembrance Parade

Christmas Lights Switch-on

Civic Carol Service

  • To agree expenditure within predetermined budgets set by Council, referring requests for additional or non-budgeted expenditure to the Finance and General Purposes Committee for authorisation.
  • To set-up and review contracts for services relating to the Events programme.
  • To agree fees relating to events, including, but not limited to, pitch/stall fees.
  • To seek grants and sponsorship for events whenever possible.
  • To consider requests from external organisations for support with other events in the town, referring to the Finance and General Purposes Committee as necessary.
  • To ensure all decisions are in accordance with Thatcham Town Council’s adopted Policies and Financial Regulations.

Appointments 2018/19: Councillors Jeff Brooks, Mike Cole, Jason Collis, Jan Cover (C), Ellen Crumly, Richard Crumly (VC), Rob Denton-Powell and Nathan Gregory.

For the agendas and minutes from past meetings visit Events.

 

Staff Committee

Quorum:  The quorum shall be 3 Full Members

Terms of Reference:

  • To exercise the powers of Thatcham Town Council in all policy matters, rules pertaining to discipline, staff grievances, health and safety at work and conditions of service that are required to be dealt with by the Council.
  • The appointment of senior members of Staff.
  • The Clerk shall be responsible for the day to day management of staff, appointments, disciplinary procedures and Health & Safety at Work.

Appointments 2018/19: Councillors Steve Ardagh-Walter, John Chelliah, Jason Collis, Jan Cover (C), Ellen Crumly, Richard Crumly (VC), Sheila Ellison, Nathan Gregory and Anne Johnson.

For the agendas and minutes from past meetings visit Staff.

 

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    Council Meetings

    Monday, 24th Sep 2018 6:30 pm - 8:30 pm

    Full Council

    Tuesday, 2nd Oct 2018 6:30 pm - 8:30 pm

    Planning & Highways Committee

    Monday, 22nd Oct 2018 6:30 pm - 8:30 pm

    Finance & General Purposes Committee

    Upcoming Events

    Monday, 24th Sep 2018 9:30 am - 11:15 am

    Buttercups Playgroup

    Monday, 24th Sep 2018 7:00 pm - 8:30 pm

    G-STAX Youth Club for 11-13 year olds

    Thursday, 27th Sep 2018 11:00 am - 12:00 pm

    Seated Yoga